How to transcribe a voice note on WhatsApp

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Most of us use WhatsApp to record quick thoughts, share updates, or send long messages we don’t have time to type. These voice notes are often how friends check in, families chat, how teams send updates, and how ideas are captured on the go. WhatsApp made them easy to record. But not to keep track of.

The problem is: audio isn’t searchable. It can’t be skimmed. And it rarely gets revisited. You might remember someone said something important… but finding it means digging through old chats, replaying minute-long messages, and hoping for the best.

There’s no easy way to refer back to something someone said last week, let alone last month. That’s when you start looking for a better way to capture it. Something like:

“How do I transcribe a voice note on WhatsApp?”

This guide walks you through a simple, accurate solution using Voicenotes—the note-taking app built for how people actually speak, remember, and think.

Voicenotes for WhatsApp: A smarter way to take notes

Voicenotes now works directly with WhatsApp. Once connected (takes just about 2 minutes), it gives you two new chats inside your WhatsApp account:

Voicenotes Record

Drop audio or text here. Voicenotes will transcribe it instantly, generate a smart title, and save it to your notes.

Voicenotes Ask

Ask questions about anything you've ever mentioned in any of your notes. The AI will retrieve and reply right in WhatsApp.

You can save both chats as contacts and pin them to the top of for quick access. No need to open any other app. No need to change your routine.

How it works

Transcribing a WhatsApp voice message takes just a few steps:

Record or forward any voice message to Voicenotes Record

Whether it’s your own note or a forwarded message, just send it to the chat. Voicenotes handles the rest.

Receive an instant transcription and smart title

Your note is transcribed, summarized in a one-liner, and linked to open on the web app where you can view or edit it.

Save text notes too

It’s not just for audio. If you typed something important into WhatsApp, forward it to Record to save it permanently.

Retrieve anything with Voicenotes Ask

Can’t remember what you said last week? Not a problem because AI forgets nothing. Just ask any question about any note you’ve ever saved and you’ll get an accurate reply, directly inside WhatsApp.

Why this is useful

Capture ideas instantly

Forget fiddling with apps or typing mid-thought. Speak your note into WhatsApp. Voicenotes transcribes and stores it — and keeps up with your thoughts.

Save voice messages from friends or family

Messages you want to keep—birthday wishes, advice, late-night rants—can now be saved with context and clarity. Just forward them to Record and they’ll live in your Voicenotes app.

Turn voice notes into summaries

Long audio? No problem. Voicenotes gives you a one-line summary so you know what it’s about at a glance. Perfect for reviewing group chat messages or meetings.

Create to-do tasks

Say your tasks out loud—“Email Sarah the final draft,” “Buy printer ink”—and forward them.

Store memories

Some moments deserve more than a replay. By transcribing and storing personal audios, Voicenotes helps you build a library of meaningful memories.

Use it on the go

Driving, commuting, walking—wherever you are, WhatsApp is likely open. That’s all you need. Record and send, and it’s saved instantly.

Retrieve info fast

No more scrolling through endless threads. Ask Voicenotes, and it will surface the right message or note, whether it’s from yesterday or last year.

Make it your second brain

Everything you say or write to Voicenotes becomes part of your long-term memory. Auto-tag does the organizing for you. Just offload and move on.

Why use Voicenotes over any other alternative?

#1 Accurate transcription in over 100 languages

Whether you're recording in English, Italian, Malayalam, or Arabic—Voicenotes uses best-in-class models to give you clean, precise transcripts. No weird spacing. No missing words.

#2 Transform the transcript into custom anything

Once you have the text, you can use built-in Create menu to turn it into something useful: blog drafts, email responses, meeting recaps, or anything custom you prompt the AI to generate.

#3 Ask AI anything—it remembers everything

This isn’t a simple dictation tool. Voicenotes adds memory. It knows what you’ve saved and can find relevant info on demand, even from months ago.

#4 Available everywhere

Your notes sync across devices: iPhone, Android, web, Watch, and desktop. Wherever you are, whichever device you are on.

#5 Designed for meeting notes too

With advanced meeting features like speaker diarization and timestamps, Voicenotes handles longer recordings like team calls or interviews just as well as short thoughts.

#6 No friction, no learning curve

You don’t need to change anything about how you already talk, record, or make notes. Design and smooth UX is at the heart of everything we do at Voicenotes.

Get started in under a minute

All you need to do is connect your Voicenotes account to WhatsApp. Here’s how:

Start here and watch it in action

Step-by-step guide to use Voicenotes on WhatsApp

Don’t just take our word for it. Check out what other users think on Reddit.